Systems Integration Recruiting!

Systems Integration: Executive Assistant to CEO

A leading Systems Integration Company located in Lagos is seeking to employ an individual with a high sense of professionalism to work in the office of the CEO as an Executive Assistant.

Executive Assistant to CEO

Reports To: CEO

Supervises: Office Assistant Assigned to CEO’s Office

DESCRIPTION

* To provide high level strategic and administrative assistance to the CEO, utilizing diplomacy, discretion and confidentiality.
* To work closely with the CEO in order to make the CEO’s day as efficient as possible.
* Also responsible for all Admin tasks around the CEO’s function, including the Executive Management Team.

KEY ROLES AND RESPONSIBILITIES

* To provide comprehensive secretarial support and assistance to the CEO in the discharge of his duties
* To ensure that the CEO’s decisions and instructions are properly carried out and communicated to the appropriate levels;
* Managing board processes emanating from the CEO – board papers, discussion papers, proposals
* Schedules appointments on behalf of the CEO and ensuring that his meetings are held and records kept accordingly
* Prepare memos, letters, reports and miscellaneous correspondence on behalf of the CEO
* Log and distribute incoming fax messages to the CEO promptly
* Writes and edits letters, exercises judgment, acts decisively and maintains confidentiality.
* Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan and schedule activities with other executives, key personnel and outside business contacts.
* Receives and responds to sensitive correspondence
* Manages the calendar, email and office telephone for the CEO.
* Maintains and updates files, takes down minutes of meetings when necessary.
* Provides guidance in completion of some routine activities.
* Co-ordinates conference and travel arrangements, prepares itineraries and expense reports, and accompanies CEO when requested.
* Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
* Acts as custodian of corporate documents and records.
* Responsible for filing any/all confidential documentation on behalf of the MD
* Responsible for making all travel arrangements on behalf of the MD or and all other Senior staff members when necessary.
* Prepares strategic reports and papers on behalf of the CEO.
* Support other Senior Management staff with general administrative tasks as and when required.

EXPERIENCE AND QUALIFICATIONS

* A bachelor’s degree in Law
* Must not be above 35 years old
* An MBA or relevant post graduate degree/professional qualification will be an added advantage.


HOW TO APPLY

Suitable candidates should send their resumes to Humanresource68@yahoo.com